Senior Director, Philanthropy (Compliance), Finance & Gift Operations

The Senior Director, Philanthropy (Compliance) is a key leadership role responsible for ensuring adherence to regulatory and ethical standards of gift receipting, recording and reporting within the philanthropic activities of the division.  

The incumbent will collaborate closely with a broad cross-section of stakeholders, including a variety of philanthropy team and department members, legal experts, and financial and senior leadership, to develop and implement comprehensive compliance strategies and review adherence to those standards. 

This position will also manage the division’s High-Reliability Taskforce, playing a critical role in driving organizational resilience, ensuring that systems and processes are in place to maintain high levels of reliability, safety, and operational effectiveness.   This will involve developing, refining, and evaluating behaviors, processes, and technologies that result in the most reliable philanthropic gift management processes. In this capacity, the position will provide routine training opportunities to promote broad knowledge and understanding.  

Success in the position will require a leader who is a strategic thinker with a deep understanding of philanthropy regulations, compliance frameworks, and efficient and ethical best practices. Knowledge and application of federal laws, state regulations, and institutional and system policies is also essential. 

KEY FUNCTIONS

Leadership and Project Management (Divisional and Institutional) (50%)

Drive execution of strategic plans and lead decision making around stakeholder relationships, special projects and initiatives and the orchestration of strategic approaches all with an eye toward compliance. Continuously capture and collect significant data points, execute deliverables with precision, develop actionable strategies and allocate appropriate resources to execute work functions. Serve as a coach, mentor, and sponsor, enabling others to thrive in a dynamic and changing environment. 

•           Program: Develop, coordinate, and oversee a philanthropic gift compliance program.  This will encompass conducting regular reviews to evaluate all processes involving gift receipt and application including recipient allocation and gift reporting with a goal of mitigating compliance risk.  Donor documentation and relevant standards and policies will be used including CASE Global Reporting Standards, GASB financial and accounting standards, institutional policies, and any relevant laws and regulations.  Success will involve collaboration with a wide variety of divisional and institutional stakeholders including legal services, finance division, and philanthropy teams to integrate compliance measures into the organization's overall strategy. 

•           Documentation and Reporting: Develop, maintain, and ensure accurate comprehensive documentation and record-keeping of philanthropy compliance efforts.  This will involve regular reporting to leadership and relevant stakeholders and committees. 

•           Training: Provide guidance and training on compliance requirements and ethical considerations in philanthropy to staff and stakeholders of local, national, and international philanthropy regulations that may impact the organization.  This will require staying informed about emerging trends and issues in philanthropy compliance to continuously enhance the organization's practices.  Provide training and guidance to staff members on HRO-related best practices, tools, and techniques to promote a culture of safety and reliability. 

Consultation with Critical Evaluation (30%) 

Provide guidance to internal and external stakeholders utilizing subject matter expertise. Use critical evaluation skills to interpret information and make business decisions and recommendations to internal and external stakeholders. Possess and use cross functional knowledge to understand interdepartmental connections and help others to make these associations. 

HRO Taskforce Facilitator: The position is responsible for managing the divisional High-Reliability taskforce.  The primary goal is to increase reliance by fostering a culture of reliability, safety, and continuous improvement within the division while minimizing the risk of failures and disruptions. Toward that goal, the position will facilitate a multi-disciplinary taskforce in identifying and resolving emerging issues that need immediate attention as well as improvements to established processes and procedures. The HRO taskforce will be comprised of key, multi-disciplinary stakeholders within Philanthropy.  Essential to the success of our HRO taskforce will be collaborations across institutional to develop behaviors, habits, processes, and technologies that result in the most reliable processes. Toward those goals, this position will provide specific direction in: 

•           Risk Assessment and Management: Identifying potential risks and vulnerabilities within the organization's operations and infrastructure and developing strategies to mitigate these risks. 

•           Process Improvement: Continuously evaluating existing processes and procedures to identify opportunities for improvement in reliability, efficiency, and safety. 

•           Continuous Monitoring: Establishing systems for continuous monitoring of critical systems and processes to detect any deviations from normal operation and address them promptly. 

•           Incident Response: Developing protocols for responding to incidents or unexpected events swiftly and effectively to minimize disruption and mitigate potential harm which could jeopardize reliability or safety. 

•           Crisis Management: Developing contingency plans and protocols for managing crises or unexpected events that could jeopardize reliability or safety. 

•           Data Analysis: Analyzing data related to operations, maintenance, and incidents to identify trends, patterns, and potential areas for improvement. 

•           Quality Assurance: Leading the implementation of quality assurance measures to ensure that all equipment, materials, and processes meet the required standards for reliability and safety. 

•           Training and Education: Providing specialized training to employees to ensure they understand the importance of reliability and know how to adhere to established protocols and procedures. 

•           Communication and Collaboration: Facilitating communication and collaboration between different departments or teams within the organization to ensure a cohesive approach to reliability management. 

•           Regulatory Compliance: Ensuring that the organization complies with all relevant regulatory requirements and standards related to reliability and safety. 

HRO Reporting and Training: Lead initiatives to establish and maintain safety-related data standards. Responsible for recording and reporting HRO events, as well as benchmark reporting of peer institution data from which strategic decisions can be made. Develop and maintain metrics and key performance indicators (KPIs) to monitor data quality levels continuously. Provide training and guidance to staff members on HRO-related best practices, tools, and techniques to promote a culture of safety and reliability.  

Interpersonal Competence (20%) 

Demonstrate leadership, professional assertiveness, and relationship management. Engage in two-way communication acknowledging input; remove barriers to effective communication; remain sensitive to cultural considerations when communicating; allow others space to speak their perspective; surface and address conflict. Build and manage relationships that encourage collaboration by valuing others’ emotions, input, and curiosity. 

•           Matching Fund Management: Serve as Philanthropy’s subject matter expert of post-agreement institutional matching fund management. As divisional administrator of this critical function, coordinates among key stakeholders across Philanthropy, the Finance Division, and Legal Services for the appropriate and timely administration of all aspects of post-agreement institutional matching fund management, including:   

•           Matching Funds Allocation: Ensuring that sufficient funds are allocated to match donor contributions according to the terms of the agreements. This may involve transferring matching funds to the designated program or project, providing documentation of the matching contribution to the donor, and ensuring that matching funds are used for their intended purpose.   

•           Monitor Compliance and Reporting: Direct processes that maintain accurate records of all matching fund commitments.  Monitor compliance with matching gift agreements and ensure that matching funds are used in accordance with donor restrictions and organizational policies. Provide regular reporting on matching gift activity, including the number of matches fulfilled and the total amount of matching funds disbursed to stakeholders. Includes the monitoring of agreement terms including the gift amount, and amount required from the institution, any conditions or deadlines associated with the matching gift, and the intended use of the funds.  

•           Budgeting: Budgeting for matching gifts as part of the fundraising strategy and appropriate and timely allocation of resources.  

•           Matching Gift Policies: Directs the creation, review and updating of complex gift matching procedures for both internal and external stakeholders, ensuring clear policies and guidelines are established, outlining the criteria for matching gifts, including eligibility requirements, matching ratios maximum matching amounts, and any restrictions or limitations.  

•           Reporting and Policies: Responsible for providing impeccable data from which strategic decisions can be made by reporting all matching gift amounts and restrictions, institutional matching responsibilities, and allocations.