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Legal Contract Specialist
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- 176273 Requisition #
The Legal Contract Specialist provides legal and administrative support to the People, Education and Operations Section within the Legal Services Department, with an emphasis on serving as project lead on various departmental and institutional projects, and interacting effectively with attorneys and MD Anderson employees at all levels.
This position coordinates activities relating to contracts, with an emphasis on Hotel & Special Event contracts and Education contracts; under supervision of legal officers, conducts basic negotiations on contracts as assigned; serves as project lead on departmental and institutional projects as assigned; under supervision of legal officers, handles other activities and duties, including basic document drafting, legal research, contact with state agencies and outside attorneys; participates on committees or provides committee support as assigned; schedules and attends meetings and conferences as requested by legal officers.
This position also provides administrative support to a Senior Legal Officer, handling basic administrative tasks, complex secretarial projects (such as preparing lengthy contracts and major presentations), and research projects, utilizing independent judgment, initiative, high-level organizational skills and the ability to make decisions relative to efficient office operation.
KEY FUNCTIONS
Legal Professional
1. Provides legal and administrative support for the legal officers by serving as the project lead on various departmental and institution projects as assigned, including both short-term and ongoing projects.
2. Actively participates in staff meetings, providing feedback on problems and proposing resolutions.
3. Serves as a resource for institutional personnel in the following manner:
a. Researches questions and provides answers in a timely manner according to an agreed upon schedule.
b. Organizes information and prepares reports for contract files or in connection with other departmental or institutional projects.
4. Assists the legal officers by drafting memos and necessary documents for signature.
a. Visually reviews files, gathers data and organizes material for response.
b. Manually prepares drafts of documents utilizing word processing software.
c. Completes drafts and revisions according to agreed-upon schedules.
d. Circulates fully executed contracts and agreements to applicable workgroup, both within MD Anderson and outside the institution.
e. Coordinates distribution of materials and archiving of file on closure.
Legal Resource
5. Organizes and maintains all contracts and subject files and assists as necessary.
6. Maintains an independent caseload of contract projects, focusing primarily on education agreements; prepares drafts of contracts, other legal documents, and routine correspondence and office memoranda. Upon completion of draft, visually proofreads document. Proofreads and edits contracts and other legal documents, routine correspondence, and office memoranda for other People, Education and Operations support staff and legal officers as required.
7. Obtains original or copies of records and other documentation from institutional departments and employees, outside agencies, and other attorneys.
8. Physically organizes and sends records, files and documents to the Office of General Counsel, the Office of the Attorney General and other state agencies, and offices of private attorneys (i.e., tab/organize materials, verify that correct and complete information was sent/received in timely fashion).
9. Verbally communicates promptly and effectively with institutional clients, outside attorneys and other individuals who request conferences, contract drafting/review/negotiation, or other assistance in corporate and business matters; assists in responding to telephone messages and inquiries.
10. As appropriate, physically attends meetings with institutional employees, assists in preparation for these activities and takes complete and accurate notes for follow-up activities.
12. Organizes and maintains tickler file for contract review/renewal, long-term projects, and routine follow-up with institutional clients.
Other
Perform other duties as assigned and required.
EDUCATION
Required: Bachelor's degree.
EXPERIENCE
Required: Four years experience in a law office environment or in general business to include two years of reviewing, analyzing, drafting, or negotiating contracts. May substitute required education degree with additional years of equivalent experience.
Preferred: The ideal candidate will bring recent experience in a legal office environment, with a minimum of two years of hands-on contract experience encompassing drafting, reviewing, revising, and negotiating contracts. They will demonstrate proficiency with document and contract management systems, and possess a proven ability to work effectively in a fast-paced professional office setting. Strong attention to detail, organizational skills, and the ability to collaborate with key stakeholders will be key to success in this role.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
