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Procurement Coordinator
The Department of Genetics, located in the George and Cynthia Mitchell Basic Sciences Research Building, focuses on advancing knowledge of the molecular genetic mechanisms that regulate normal and abnormal cellular processes. The Procurement Coordinator ensures that laboratory operations run efficiently through accurate purchasing, vendor management, and compliance with institutional guidelines.
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Procurement Coordinator supports these efforts by ensuring timely and compliant procurement activities that directly enable scientific research and operational continuity.
The Procurement Coordinator is responsible for the overall purchase and acquisition requirements for the laboratories in the Department of Genetics.
The ideal candidate will have experience processing requisitions, supporting procurement workflows, and coordinating with vendors in a research or business environment.
Minimum $21.88 – Midpoint $27.40 – Maximum $32.93
Work Location: Texas Medical Center
Typical Work Schedule: Onsite at least once a week and as business needs.
Why Us?
In this role, the Procurement Coordinator directly supports groundbreaking scientific research by ensuring laboratories receive essential supplies, equipment, and services. The position offers opportunities to expand procurement expertise, collaborate with scientific teams, and contribute to a mission-driven environment that values professional growth and work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Purchasing Services
• Provide purchasing services including requisition handling, document retention, and customer service for department staff and vendors
• Utilize institutional purchasing systems to generate requisitions for department and laboratory needs
• Verify materials and quantities for accuracy, clarity, and completeness and apply correct chartfields and accounts
• Monitor and track orders to ensure timely delivery and expedite vendors as needed
• Ensure department, GSC, and institutional procurement procedures are followed
• Create requisitions for Central Stores orders
• Prepare isotope requisitions in compliance with institutional radiation and safety guidelines
• Assist with capital and controlled equipment requisitions and asset approval documents
• Process documentation for manufacturer repairs or equipment replacement
• Support newly hired faculty and investigators with laboratory start-up procurement procedures
• Align procurement activities with budgetary and funding regulations through coordination with the finance team
• Ensure paperwork is completed for capital equipment, service contracts, contracts, and vendor setups
• Initiate returns to vendors for credit
Customer Relationship Management
• Serve as liaison between the department, vendors, and institutional purchasing services
• Maintain knowledge of current biomedical markets
• Review new products and materials as needed
• Maintain relationships with current suppliers and purchasing services
• Assist staff in locating and qualifying suppliers and determining availability and pricing
• Support cost-saving initiatives through negotiation and vendor management
• Maintain files of current research equipment and supplies including specifications and catalog materials
Reporting & Organization
• Prepare and distribute monthly Excel reports on requisition status
• Enter purchases into the FileMaker Pro reconciliation program
• Resolve invoice exceptions with Grants and Contracts Accounting and Accounts Payable
• Close purchase orders as needed
• Ensure invoices are properly submitted and paid in a timely manner
• Work with vendors to correct missing, inaccurate, or delayed invoices
• Identify unauthorized purchases and implement processes to prevent recurrence
• Resolve issues related to missing, inaccurate, delayed, backordered, or discontinued items
• Perform other duties as assigned
EDUCATION
• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree Business Administration or related field
WORK EXPERIENCE
• Required: Six years general business environment experience or two years general business environment experience with Bachelor's degree
• Preferred: Prior experience processing requisitions is a plus.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
