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Administrative Assistant Genitourinary Medical Oncology
UT MD Anderson is seeking a skilled Administrative Assistant to support GU Medical Oncology. The Administrative Assistant role is essential in ensuring efficient operations by performing routine administrative duties that require judgment within general guidelines. The Administrative Assistant will engage in problem solving, reasoning, independent decision-making, and clear communication to support departmental efficiency and productivity.
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant at UT MD Anderson contributes to a high-performing environment by supporting faculty and departmental functions that advance the mission of improving patient outcomes and scientific discovery.
The ideal candidate for the Administrative Assistant role will demonstrate strong organizational, communication, and analytical skills, with the ability to manage competing priorities, and support faculty operations.
Why Us?
The Administrative Assistant role at UT MD Anderson offers the opportunity to directly support faculty and departmental operations that drive life-saving research and patient care. This position promotes professional growth through meaningful responsibilities, collaboration across teams, and a structured environment that supports work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Faculty & Management Support
• Provide administrative support to assigned faculty ensuring daily operational needs are met
• Manage faculty calendars and proactively communicate scheduling conflicts
• Maintain current curriculum vitae, biosketches, and support information within FIS
• Monitor and maintain faculty licensing (TMB, DEA, ACLS, BLS, memberships) and update Outlook tracking and files
• Prepare and coordinate travel in Concur, including itineraries, meetings, reimbursements, and expense reports
• Submit and maintain extramural and PTO leave in WebSchedule
• Coordinate blocked clinic requests to prevent overlap between administrative and clinical commitments
• Support grants team by providing data for timely institutional and governmental submissions
• Provide confirmation and status updates for completed requests
Administrative & Communication Support
• Compose formal and informal correspondence and prepare departmental documents
• Create, edit, and format presentations for faculty and leadership
• Assist with manuscript submissions according to journal requirements
• Organize and disseminate information clearly to internal and external stakeholders
• Use independent judgment to analyze information and determine appropriate solutions
• Process confidential paperwork and maintain accurate records
Departmental Operations
• Provide telephone coverage by answering calls, routing inquiries, and taking messages
• Sort and distribute departmental mail and email communications
• Provide general administrative support to department staff as assigned
• Assist employees and vendors with navigation, directions, and meeting coordination
• Support departmental projects and ad hoc assignments
Meetings, Events & Logistics
• Arrange conferences including room reservations, catering, and equipment setup
• Prepare shipping materials such as FedEx air bills and coordinate package pickups
• Support departmental package distribution and logistics coordination
Financial & Compliance Support
• Assist finance team with reconciliation of faculty PRS-related expenses
• Review and format documents such as letters of recommendation, support letters, and patient communications
Other duties as assigned.
EDUCATION:
Required: High School Diploma or Equivalent
Preferred: Bachelor's Degree
EXPERIENCE:
Required: Four years administrative/secretarial experience. No experience required with preferred degree.
Preferred: Experience in Outlook and scheduling is preferred; Administrative skills/background.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
