Senior Research Data Coordinator -Investigational Cancer Therapeutics (Post Award Finance Team)

 Position Title:  Sr. Coord, Research Data / Post-Award

Department:  Investigational Cancer Therapeutics

Division:  Cancer Medicine

Reports to:  Assoc. Director, Res Planning & Dev 

Mission Statement

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

Summary

The primary purpose of the Senior Research Data Coordinator position is to: manage effort and salary, reconcile industry sponsored financial data, provide Principal investigator(s) Statement of Operation report, provide recommendation on financial planning, review institutional Epic data when invoicing to sponsors, and audit financial accountants when needed. Perform special assignments as required and prepares any financial, audit, or cost report for departmental and institutional use.

KEY FUNCTIONS

1.     Account Maintenance Reconciliation and Reporting (50%)

• Monitor balances and track income and expenses for department Chart Field Strings (CFS), auditing debit and credit transactions for accuracy and conformance with established procedures and regulations.

• Reconcile the financial data with General Ledger and ICT internal database
• Maintain appropriate salary allocations on all funded grants.  Initiate ePAFs for changes in source of funds for personnel salary support.
• Perform duties relevant to closing the monthly and annual financial statements and other duties as required.
• Maintain database to track sources of funds and corresponding source of funds percentages for all department personnel.
• Assist in maintaining a database that will provide up-to-date financial information about all   department sponsored trial and investigator-initiated funding.
• Prepare adjusting and closing entries, statements, and analyze financial operations as required. Assemble data from special financials statements and other reports.
• Assist in the preparation of grant budget by applying guidelines and procedures established by the department and by adhering to the granting agency’s procedure and stipulations
• Prepare and process sponsored and funded investigator-initiated study amendments and, or contracts

2.  Clinical trial contract invoicing (25%)

• Analyze industry grants and initiate the invoicing process in accordance with contract agreements. Work closely with Grants and Contracts Accounting (GCA), Research Nurses, and other study personnel to provide the appropriate information for invoicing.
• Interact with external funding agencies to ensure proper invoicing and payment for clinical trials according to the contractual agreements.
• Setup or initiate invoice request in PeopleSoft for invoiceable items.
• Ensure invoicing is accurate and done per ICT’s departmental, Divisional and Institutional guidelines.

3.  Clinical Research Management (25%)

·       Upload and enter new or amended clinical trial budgets for sponsor or alliance trials into internal database.

·       Coordinate with Clinical Research Finance to ensure that all pertinent information is captured for review and approval of the clinical trial budget.

·       Work closely with GCA and lead post-award accountants that all start-up fees for the department has posted to the general ledger.

4. Other duties as assigned

The above functions require the following abilities and skills:

•    Demonstrated proficiency in MS Excel, MS Access, PeopleSoft, and other institutional financial systems.

•    Demonstrated thorough working knowledge of institutional and state guidelines, which include purchasing, check requests, petty cash and travel.  Also, a demonstrated working knowledge of mainframe access programs to monitor company center activities.

•    Ability to practice independently, have strong verbal and written communication skills, organizational and critical judgment skills, and be able to interact effectively with patients and co-workers.

•    Strong attention to detail.

•    Strong organizational skills.

•    Ability to work with personal computers using standard word processing software, spreadsheets, and programs for database and graphics usage.

•    Demonstrate the ability to maintain a satisfactory work environment by organizing and redistributing files, records, etc., requiring bending, stooping, reaching, manual handling, walking, visually inspecting, extended standing, sitting and repetitive motions.  May be required to lift up to 15 pounds.

•    Requires use of computer via keyboard, and operating facsimile machine, calculator, printer, photocopy machine, etc.  Requires the use of push-button, multiple line telephone set.  Must be able to master new software by utilizing available resources (other program personnel, reference manual, training classes, etc.)

•    Be clearly understood by verbal communication in face-to-face encounters and by telephone.