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Senior Administrative Assistant - Head & Neck Surgery
The Surgery division at MD Anderson Cancer Center is dedicated to advancing oncologic surgery in the nation and the world through safe, high-quality, multidisciplinary patient care, research and education. The division is made up of 10 specialized academic departments and includes surgeons, advanced practice providers, researchers and our administrative teams. We work closely with our partners across the institution, particularly those in Perioperative Services, and Anesthesiology, Critical Care and Pain Medicine as well as through our committees to make improvements to our operating room processes to provide even better care for our patients.
The ideal candidate is adaptable and able to manage multiple priorities in a fast‑paced environment. They demonstrate a commitment to long‑term growth within the organization and bring a strong willingness to learn and continually develop their skills.
Salary Range: Minimum $45,500.00 - Midpoint $57,000.00 - Maximum $68,500.00
KEY RESPONSIBILITIES
Faculty Support
a. Independently plan and manage work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.
b. Arrange all travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.
c. Maintain faculty extramural development leave and staff development funds (PRS).
d. Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.
e. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.
f. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.
g. Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software.
General Administrative Support
b.Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame.
c.Types manuscripts in the proper format according to journal guidelines / author instructions.
d..Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Greets visitors by name and offers information in polite, professional manner.
e.Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s).
f. Prepares transcribed Primary Medical Evaluations (PMEs) for assigned physician(s) for Thursday’s Planning Conference.
g. Responsible for notifying administrative office of own time away from office, to include detailed coverage information.
EDUCATION
- Required: High School Diploma or Equivalent
- Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 5 years Administrative/secretarial experience. or 3 years Required experience with Associate's degree. or 1 year Required experience with Bachelor's degree.
Preferred: Faculty or executive support experience, Concur travel/expense experience or Administrative operations experience.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
