Senior Administrative Assistant

Senior Administrative Assistant – Rehabilitation Services – Job Description

Schedule: Minimum of 2 days on site, 3 days remote. Depending on the need, some weeks might require more on-site days than others. 

SUMMARY

Function: Provides advanced level administrative and secretarial support.

Scope: Impacts department efficiency and productivity.

Essential Job Functions:

·       Performs complex administrative duties.

·       Composes formal and informal correspondence.

·       Creates and formats presentations.

·       Coordinates human resources activities for the department.

·       Interprets institutional policies for employees.

·       Monitors and balances company center budget activity.

·       Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, altering investigators and initiating response process.

·       Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.

·       Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.

·       Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department. Responsible for departmental purchasing. Develops and determines priorities and monitors status of special projects.

·       Directs and coordinates all project activities through delegates subordinates and establishes budget control systems to control expenditures.

·       Special projects including planning and implementing information systems and/or grant and contract preparations.

·       Assists in the strategic planning for department.

·       Coordinates functions including maintenance of physical plant, physical inventory and space planning.

·       Other duties as assigned.

SUPERVISION

Received: Manager or designee.

Given: Assigned staff.

REQUIREMENTS:

Education Required: High school diploma or equivalent.

Education Preferred: Associate’s or Bachelor’s Degree.

Experience Required: Five years of administrative/secretarial experience. With preferred Associate’s Degree, three years of required experience and with preferred Bachelor’s Degree, one year of experience required.

Experienced Preferred: Strong Excel skills and previous experience with pivot tables.

Licensure/Certification Required: None

Licensure/Certification Preferred: None

Other Required: Must pass pre-employment skills test as required and administered by Human Resources.