Research Data Coordinator - Breast Medical Oncology

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public. 

KEY FUNCTIONS

Research Data Collection
Assumes responsibility for multiple assigned studies with a central role in conducting surveys supporting clinical trials on patients with concerns for hereditary cancers.
Assists with retrieving demographic, on-study, and follow-up information as needed and can record this clearly and accurately. Receives laboratory reports from outside institutions via telephone, mail, or fax and reports abnormalities to the research nurse.
Participates in the informed consent process and registers subjects utilizing the clinical trial management system (CTMS/ OnCore) according to institutional policy.
Responsible for entering patient data and creating and sending questionnaire surveys using the REDCap software.
Controls the randomization of patients and ensures follow-up appointments and sample collections including picking blood samples and processing for DNA extraction, updating blood and DNA updates into inventory excel file. Submit tissue requests from the institutional tissue bank and update the inventory.
Help maintain supplies and equipment in lab and adhere to EH&S lab policies.
Responsible for working closely with the research team and studying PI to meet the research objectives, including providing protocol data, evaluation, and associated reports and assisting in the preparation of information and reports for manuscript/grant submission as required.
Responsible for organizing, attending, and presenting updates and data in meetings, as required.
Complete in-depth interviews and surveys with patients and project staff to meet research objectives.
Acts as liaison with patients, families, physicians, and other personnel.
Maintains contact with other institutions participating in studies and coordinates the data.

Documentation, Record Keeping and Forms Processing
Maintain accurate records of patients consented and enrolled in the clinical studies.
Work closely with our collaborators in different clinics to ensure tracking of patients with pathogenic germline mutations.
Develops and maintains databases for the collection of research data.
Enters protocol-specific data points into the appropriate database and reviews data forms for completeness updating as needed. Communicate with outside institutions/ clinics for data collection and navigating patients through the clinical genetics aspects, including education, risk assessment, genetic testing, and counseling.
Utilizes computer for word processing, spreadsheets, and retrieving patient data. Creates, prints, and distributes forms using computer and printer.
Documents study specific information appropriately in the patient's medical record.
Assist in the preparation of grant submissions and developing progress and final reports. Compile data into developing figures and tables for scientific manuscripts.
Coordinate and track patients to ensure compliance with screening guidelines.
Coordinate patient consultations and evaluations, imaging, laboratory evaluations, etc.
Assist with obtaining insurance authorization for studies, if needed.
Responsible for patient education regarding hereditary cancers and screening recommendations.
Responsible as the outreach program contact and provide telephone number and e-mails.

Communication Skills
Ability to communicate clinical findings clearly and concisely with the team.
Ensure any research data that is missing, or incomplete is brought to the attention of the study PI and research team verbally and/or in writing in timely fashion.
Interacts with members of interdisciplinary team inter and intra-departmentally to obtain pertinent information and verify the status of ongoing projects.
Verbal, telephone, email, and written communications are timely, and intent is clearly communicated with institutional and other personnel.
Receives, places, and transfers calls using appropriate etiquette; responds to information requests with courtesy, accuracy, and respect for confidentiality.
Faxes documents to other institutional departments and outside organizations/physician offices as requested.
Utilizes and accesses departmental/institutional e-mail to send and receive documents and messages via computer.

Administrative Responsibilities
Organize project meetings and conference calls. Ensure departmental policy is followed regarding the shipping of materials.
As appropriate, orders supplies needed for study management.
Attend departmental meetings, mandatory training, and/or other events to remain current of policies and procedures related to data and protocol management.
Attends institutes mandatory training and participates in institutional surveys within the departmental scope.

Other duties as assigned.