Patient Access Specialist - Diagnostic Imaging

The Patient Access Specialist with Diagnostic Imaging supports the Diagnostic Imaging department at The University of Texas MD Anderson Cancer Center by coordinating medical and financial clearance for patients referred for diagnostic procedures only. This role serves as a key access point for patients, caregivers, referring providers, and internal clinical teams, ensuring accurate intake, timely scheduling, and clear communication across the continuum of care. The Patient Access Specialist with Diagnostic Imaging contributes directly to efficient clinic operations and a positive patient experience through consistent application of medical acceptance criteria and service standards.

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. UT MD Anderson integrates patient care with research and prevention efforts while maintaining a strong commitment to professionalism, safety, and service excellence. The Patient Access Specialist with Diagnostic Imaging plays an essential role in advancing this mission by supporting access to diagnostic imaging services with accuracy, responsiveness, and compassion. The Patient Access Specialist with Diagnostic Imaging is expected to model UT MD Anderson’s core values in every interaction.

The ideal candidate has a high school diploma or equivalent, with a preference for an associate’s degree in business, healthcare, or a related field, and brings experience in healthcare, insurance, or a related environment. Preferred candidates have several years of business experience within healthcare settings and may hold or be eligible to obtain professional certifications in healthcare access management. This role is well suited for an individual who demonstrates strong communication skills, adaptability, professionalism, and a consistent focus on customer satisfaction.

Salary: Minimum $45,500/Midpoint $57,000/Maximum $68,500
Work Shift/Schedule: Monday- Friday w/rotating Saturdays 7:00am- 12:00pm (Hybrid) 2 days onsite 8:00am-5:00pm/3 days remote 10:00am-7:00pm
Work Location: League City

Why Us?

This position offers the opportunity to support UT MD Anderson’s mission by ensuring patients receive timely and coordinated access to diagnostic imaging services. The role provides meaningful interaction with patients and clinical teams while supporting professional growth in a collaborative healthcare environment that values service excellence, accountability, and work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Patient Access and Scheduling

• Coordinate medical and financial clearance for Diagnostic Imaging patients referred for diagnostic procedures only
• Apply medical acceptance criteria consistently and accurately to screen and schedule new patient appointments
• Support optimal clinic efficiency through accurate and timely scheduling practices

Registration and Intake

• Collect complete and accurate demographic and financial data during the intake process
• Verify demographic and financial information during new patient registration to ensure required forms and consents are completed
• Ensure appropriate financial screening of new patients

Communication and Documentation

• Communicate effectively with patients, referral sources, physicians, and clinical staff regarding obstacles to access
• Respond to voicemail and online messages within one business day
• Answer incoming phone calls promptly within established service standards
• Document patient and treatment team communications completely and accurately

Service Orientation and Customer Focus

• Provide reliable, responsive, safe, friendly, and courteous service to patients, caregivers, referring physicians, and coworkers
• Maintain a pleasant, professional tone in phone and in-person interactions
• Actively listen to customer needs and provide clear, timely responses
• Problem solve with patients, caregivers, and clinical teams to proactively resolve issues
• Provide status updates, seek feedback, and recognize when escalation to leadership is needed to ensure customer satisfaction

Professional Conduct

• Demonstrate courtesy, teamwork, accountability, and reliability in all interactions
• Model safe, ethical behavior and adhere to institutional policies and standards of conduct
• Adapt to shifting priorities and work effectively in situations involving uncertainty
• Perform other duties as assigned