MISSION STATEMENT The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
SUMMARY
The primary purpose of the Materials Management Services Representative position is to provide support of the operations of all sections of Materials Management Services. This position impacts day-to-day operations of assigned areas and departments throughout the institution with respect to inventory and logistics of patient care and research supplies, equipment and service. This position must also comply with all departmental, Q.I., safety, fire, JCAHO guidelines that apply to the Materials Management area. This position is required to perform housekeeping and maintenance functions not inclusive of those performed Environmental Services or Facilities Services both at the par level area or inventory location. The Representative staff member can be assigned to any operational area within Materials Management Services to include but not limited to PARS/Inventory/Linen/Equipment, Receiving, Asset Control and or Finance.
In Summary this position is responsible to assist in maintaining the environment in the department and area services in such a manner as to meet the standards of the hospital and accrediting agencies for purpose of safety, convenience, aesthetics, comfort and maximum utilization of resources.
JOB SPECIFIC COMPETENCIES
Logistics Area - supporting daily operationsPerform receipt of inbound materials of all descriptions to include supplies, linen and/or equipment by checking merchandise against order documents. Document deficiencies, if any, and refer problem situations to appropriate personnel for resolution. Deliver all requests for supplies, linen, equipment and/or packages to assigned areas in a timely and appropriate manner. Drive regularly scheduled or unscheduled routes between buildings and deliver supplies, materials, and equipment; pick up, carry and deliver materials to specified locations. Complete Driver Log following each trip and notate all gasoline purchases. Operate materials handling equipment to include carts, pallet jacks, hand truck, ergo-tug, and forklift. Daily operation of the shipping/receiving dock at decommissioned asset warehouse. Responsible for overall housekeeping of warehouse/storage areas; maintaining supplies, tools, equipment, and storage areas in order to ensure compliance with all federal, state, local and other requirements safety regulations. Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors. Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities. Examine and inspect all incoming materials items for wear or defects, reporting any damage to supervisors. Store items in an orderly and accessible manner in warehouses, supply rooms, or other areas. Unload, breakdown, and sticker/label materials, supplies or equipment for delivery, distribution, replenishment, inventory or asset control, as required, for all areas serviced by MDACC to include par level areas or inventory locations Maintain and prepare emergency carts and perform accurate emergency cart checks on assigned units
Customer Services; Promote customer based understanding of steps necessary to avoid materials handling errors related to, receipt, delivery, outages , damage, expirations, invoice and asset tag exceptions.Departmental Representative: interacts with OR, Supply Chain Services, patient care and departmental representatives as needed to ensure proper performance of materials handling functions Collaborates with medical and nursing staff to ensure that materials needs are met through direct contact and participation on committees and participation on special projects. Collaborate with clinical/research/administrative/facilities customers, vendors, MMS leadership and Value Analysis Teams when required to reconfigure processes and/or supplies and equipment sourced, delivered/received and or tagged. Interacts with customers and MMS leadership to identify concerns and effect resolutions and demonstrate ability to provide rapid response to problems and the ability to utilize concentration skills in stressful situations. Also you are expected to learn and maintain competency in the software applications utilized to support the Materials Management Services operations. Responsible for attending all training within the department and pass the necessary test with a percentage of 80% accuracy which is an Institutional requirement. Coordinate with Materials Management Services staff, patient care customers and chargemaster the processing of patient charges and any related issues under the guidance of the MMS Manager of Finance. Participate in staff meetings as required by Materials Management Services leadership Participate as required by leadership in the rounding activity measurement for compliance to customer service and quality expectations.
Data management to ensure the appropriate accounting for material resources and their appropriate distribution as required.Maintain records for inventory, acquisition and transfer of materials to ensure proper chain of custody, availability, accounting and accuracy for all incoming/outgoing materials (i.e. disposable/non-disposable materials, supplies and, equipment (i.e. capital, controlled or non-capital). Clerical activities to include processing of receipts, transfers of assets from/to warehouse and other data collection activities as directed via manual or computer entry. Place approved orders with vendors via computer download of par level inventories.In the event of a system failure, this function may be handled manually. Operate a handheld device for inventory, replenishment, tagging and distribution management and/or signature capture. Demonstrate competence in accessing information and performing tasks (issues, credits, print out of various reports) from the following software systems:materials management, point of use, patient charge labeling, linen management, package tracking, institutional mail and asset management. Maintain and utilize RFID tagging as required to support DME (durable medical equipment) tracking.
Other Duties as required
Onsite Presence: Is Required
WORKING CONDITIONS
Frequency
Deadlines Exposure to animals Exposure to blood, bodily fluids, and/or tissue Noise Operating Equipment Outside Work
Two years of relevant work experience. With preferred degree, no experience required.
Preferred Experience:
Healthcare materials management, inventory, supply chain or logistics. Excellent customer service skills needed, must be team work oriented, flexible and able to adapt with constant change in a high pace environment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
