Coordinator Emergency Management & Business Continuity

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Facilities Management - Environmental Health & Safety, Sustainability and Emergency Management department, the Coordinator Emergency Management & Business Continuity supports programs that strengthen organizational preparedness, response, recovery, and operational resilience across the institution.
 

The Coordinator Emergency Management & Business Continuity plays a critical role in coordinating emergency preparedness, business continuity, training, exercises, and operational readiness activities. Working closely with clinical, operational, and executive leadership teams, the Coordinator Emergency Management & Business Continuity contributes to projects and initiatives that support patient care, staff safety, continuity of operations, and organizational resilience throughout UT MD Anderson.

The ideal candidate is a highly organized professional with experience in project management, emergency management, healthcare preparedness, business continuity, public safety, or a related field. This individual demonstrates strong communication, analytical, and organizational skills; excels at coordinating multiple priorities and stakeholders; and is comfortable facilitating meetings, managing documentation, supporting emergency response activities, and utilizing Microsoft 365 applications and presentation tools. Education, experience, and certification preferences were not specifically provided.

Salary: Minimum $53,000.00 - Midpoint $66,000.00 - Maximum $79,000.00  

Schedule: Hybrid onsite (three days onsite are mandatory with eventually transitioning to two days after 2-3 months). Also, expected to be available and report to campus during active emergency events when requested by leadership.

Why Us?
At UT MD Anderson, this role provides an opportunity to directly support organizational resilience, emergency preparedness, business continuity, staff safety, and continuity of operations. Team members collaborate with leaders across the institution on high-visibility initiatives, gain exposure to emergency response and recovery operations, and contribute to meaningful work that supports the mission while offering opportunities for professional growth and development.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
 

Key Responsibilities
Emergency Management & Business Continuity Program Coordination
• Coordinate and support Emergency Management and Business Continuity program activities that enhance organizational readiness, response, recovery, and resilience.
• Assist with development, review, implementation, and maintenance of emergency operations plans, business continuity plans, policies, procedures, and regulatory documentation.
• Participate in emergency activations, response and recovery operations, ride-out activities, and the Emergency Management/Business Continuity on-call rotation.
• Provide after-hours consultation and emergency response support as required.
• Support departmental initiatives, special projects, and continuous improvement efforts.
Project Management, Planning & Risk Assessment
• Coordinate assigned projects by managing timelines, milestones, deliverables, action items, and stakeholder communications.
• Maintain project documentation, dashboards, reports, and performance metrics supporting program implementation.
• Coordinate Hazard Vulnerability Assessments (HVAs), risk assessments, and preparedness evaluations.
• Assist with identification of mitigation strategies and opportunities for program enhancement.
• Support emergency preparedness initiatives from planning through completion.
• Track corrective actions, deliverables, and stakeholder commitments to support project success.
Training, Exercises & Program Improvement
• Coordinate and facilitate small-scale tabletop exercises, drills, workshops, and preparedness activities.
• Assist with exercise planning, execution, evaluation, and documentation.
• Support development and delivery of Emergency Management and Incident Command System (ICS) training programs.
• Coordinate after-action reviews and document lessons learned.
• Maintain corrective action plans and monitor improvement opportunities through completion.
• Facilitate meetings and track action items resulting from exercises and preparedness activities.
Technology, Documentation & Communications
• Maintain technology platforms, incident management systems, mass notification systems, websites, and planning tools.
• Utilize technology solutions to document incidents, complete ICS forms, manage HVAs, and prepare after-action reports.
• Generate reports and maintain program analytics and documentation.
• Maintain emergency management records, meeting minutes, organizational charts, project files, and program documents.
• Serve as a liaison between Emergency Management, Business Continuity, Communications, and operational departments.
• Support effective communication and coordination across stakeholders at all organizational levels.
Operational Readiness
• Coordinate preparedness activities and conduct inspections of emergency facilities, Emergency Operations Centers, command and subcommand centers, communication systems, and related resources.
• Support seasonal preparedness initiatives, emergency logistics, and readiness activities.
• Assist with continuity planning for emergencies and planned events.
• Coordinate designated sleeping locations and check-in procedures for essential personnel.
• Ensure resources and facilities remain operationally ready to support continuity of critical operations.
• Perform additional duties as assigned while maintaining compliance with institutional policies, accreditation standards, regulations, and professional practices.
• Demonstrate the core values of Caring, Integrity, Discovery, Safety, and Stewardship.
• Apply LEADing Self and LEADing Others competencies to support teamwork, relationship building, change initiatives, and continuous improvement.

Performs additional duties and responsibilities as assigned to support departmental and organizational objectives. Maintains compliance with applicable institutional policies, accreditation standards, regulations, and professional practices. Serves as a positive representative of MD Anderson by demonstrating the Core Values of Caring, Integrity, Discovery, Safety, and Stewardship. Applies LEADing Self and LEADing Others competencies to foster teamwork, build effective relationships, support change initiatives, and contribute to a culture of continuous improvement.